Home » Articles » 5 Tips on Hosting a More Productive and Engaging Meeting

5 Tips on Hosting a More Productive and Engaging Meeting

From board meetings to interviews, strategy days or training sessions, our flex office centres have one or more meeting rooms for hire to give you a professional and focused environment away from your desk.

But how do we ensure that our meetings are productive and effective? Here are some tips on how to keep meetings interesting.

1. Change the venue and location of your meetings

If you host regular meetings with the same staff, don’t use the same meeting room time and time again.  Mix it up, a change of familiar scenery works wonders for team morale. In warmer weather, parks and outside space can be used as a meeting venue or a sunny roof terrace like the one at Cambridge House complete with refreshments on hand as and when you need them.

2. Finish the meeting with a team building exercise

When the meeting finishes why not reward your team with a fun team building exercise? There are several companies that provide activities such as wine and cheese tastings, sushi making, or you could organise a treasure hunt across the city that can consist of a visit to a pub or two.  Team building exercises don’t have to be big or expensive, you can do them on a small sca

le and by adding them to the end of the meeting gives staff a wonderful incentive to be fully engaged throughout the meeting beforehand.

3. Factor in plenty of breaks

At the end of every hour, pause for a break. By giving your team a break regularly throughout the meeting it gives them time to refresh and recharge.  Our front of house team is on hand to keep your coffee and teas topped up as well as water and other soft drinks. In addition to drinks, food is always gratefully received at meetings, from fresh fruit to bowls of sweets, bacon butties to a sumptuous finger or fork buffet at lunch time.

4. Use visual props

We are naturally drawn to images, it makes us respond better. If your presentation contains lots of facts and figures, an image supporting this information makes us remember 65% of that information. Compare this to 10% if the information is given as plain text without any visuals.  Use the available screens in our meeting rooms to illustrate your meeting notes, from images to infographics, videos clips or graphs.

Podium Bath Meeting Room

Podium Bath has 2 state of the art meeting rooms for hire as well as a fabulous open air roof terrace and Dock Club business lounge.

5. Remember the basics

Make sure your meeting room has plenty of natural daylight, fast and reliable broadband and comfortable  seating. These small things add up to the big things. Ensure there is chilled still and sparking water on the meeting table, the room is set at the right room temperature and that you have a clear agenda set for the purpose of your meeting.

Ealing Cross Meeting Room

Podium Ealing Cross has 3 meeting rooms for hire as well as The Dock Club with members’ business lounge, hot-desking and breakout areas.

Get in touch to discuss your meeting room requirements

Podium offers high quality flex office space to rent in prime locations in the West End and City of London, Oxford, Slough, Chiswick, Ealing, Bath and Bournemouth.  To view Podium’s locations click here.  Get in touch with our friendly team today to explore our full range of products and services.